Job Specifications
Albany, OR
Pittsburgh, PA
Morgantown, WV
$45,000 - $71,000 PA
5 hours ago
Full Time
Entry Level
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Purchasing Agent
This position is part of the Department of Energy. As a Purchasing Agent, you will play a key role in supporting innovative energy research by procuring essential commercial supplies, equipment, and specialized services through government purchase cards, purchase orders, and simplified acquisition procedures.
The Hydrocarbons and Geothermal Energy Office office works to unleash the full potential of America's hydrocarbon and geothermal resources to provide affordable, reliable, and secure energy. National Energy Technology Laboratory (NETL) office works to discover, integrate, and mature technology solutions to enhance the nation's energy foundation and protect the environment for future generations. Through forward-looking research and technology development, our team of talented and diverse experts provides technology solutions for today and options for tomorrow. We are truly honored that DOE has been named America's #1 Best Employer for Veterans in 2023 by Forbes-not only among Government agencies, but among employers across the U.S. We are so proud of this ranking which reflects our commitment to the employment of veterans. As so many veterans at DOE renew their service to our Nation, we are deeply committed to their success and advancement. Veterans shape the future of energy At the full performance level, GS-08, Purchasing Agent, you will: Evaluate purchase requests and statements of work for commercial items, specialized equipment, and services to ensure specifications are clear and adequate, processing awards through electronic procurement systems. Collaborate with Program Coordinators to identify commercial sources, determine required levels of competition, and prepare, issue, and evaluate Requests for Quotations (RFQs). Serve as a designated government purchase cardholder, executing micro-purchases, reconciling monthly billing accounts, maintaining compliance records, and handling transaction disputes. Audit vendor invoices and payment vouchers against contract terms to verify receipt of goods or services and correct billing charges, resolving discrepancies or forwarding complex issues for resolution. Deliver procurement guidance to agency personnel regarding Federal Supply Schedules, vendor catalogs, requisition status, and proper formatting for purchasing documentation. Track assigned purchasing workload, independently adjusts daily priorities to meet operational deadlines, and maintains up-to-date knowledge of acquisition regulations and policies.
Requirements
GS-6 SPECIALIZED EXPERIENCE REQUIREMENTS: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-05 level. Specialized experience for this position is defined as meeting 2 of 4 of the following: Reviewing purchase requests, product descriptions, or statements of work for commercial goods, services, or equipment to ensure specifications are clear and complete. Comparing vendor price quotes, unit costs, delivery fees, and quantity discounts against price lists or cost estimates to determine price reasonableness. Utilizing a commercial credit card or purchase card to purchase off-the-shelf items, maintaining transaction logs, and reconciling monthly credit card statements against receipts. Contacting commercial vendors orally or in writing (such as issuing Requests for Quotations - RFQs, using blanket purchase agreements, or issuing purchase orders) to obtain price quotes and place orders within simplified purchase thresholds. GS-7 SPECIALIZED EXPERIENCE REQUIREMENTS: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-06 level. Specialized experience for this position is defined as meeting 2 of 4 of the following: Reviewing purchase requests, product descriptions, or statements of work for commercial goods, services, or equipment to ensure specifications are clear and complete. Auditing vendor invoices, payment vouchers, and receiving reports to confirm accurate calculations and working with vendors or program staff to resolve routine delivery delays, price variances, or billing discrepancies. Utilizing a commercial credit card or purchase card to purchase off-the-shelf items, maintaining transaction logs, and reconciling monthly credit card statements against receipts. Evaluating vendor price quotes, unit costs, delivery terms, and trade discounts against price lists or cost estimates to determine price reasonableness and recommend award selection. "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications. Your full resume will be made available to the hiring manager if you are referred. CTAP/ICTAP candidates: To be considered "well qualified" you must (1) meet all of the requirements as described in this section; and 2) be rated "well-qualified", which is defined as scoring in the in Well Qualified category (or higher). You must meet all qualifications and eligibility requirements by the closing date of this announcement.